Dialling in to a customer call centre is not exactly anyone’s idea of fun. Contact centre horror stories have long been a staple of dinner party conversation. (Hey, remember dinner parties?) From endless loops of menus and pressing 3, to agents who resist a customer’s attempts to cancel a service or get help with a product, call centres are not exactly known for their ease of use.
The dynamics of call centre interactions have gone viral, thanks to the “unintentional comedy,” according to Salon, that “so easily develops when two strangers, one following procedures mandated by a faceless corporation, and another who is short on patience, are pitted against another.” And it’s true: call centres usually involve two parties trying to reach a satisfactory outcome in an environment that isn’t optimised for anyone’s happiness and is governed by rules out of both participants’ control — and on top of everything, they’re insanely expensive to operate.
But in the age of coronavirus, call centre comedy has exited stage left. There’s simply nothing funny about the fact that greatly expanded volumes of consumers are reaching out to brands with questions through channels that are in no way equipped to field inquiries on such a scale. Now, reaching a real live human after sitting on hold for hours — possibly on the heels of placing multiple fruitless calls before that — is more likely to result in sobs of relief than of laughter. As the Washington Post wrote, “The pandemic has caused a perfect storm of customer service issues, with companies and government agencies struggling to keep up while keeping their employees safe and customers struggling to keep their cool.”
Customer service requests have skyrocketed since late February as people scrambled to defer bill payments, recover the cost of cancelled travel, access unemployment benefits, explore grocery and food delivery options and determine the health of investments. Per a report from Zendesk, support requests since late February have grown at least 133% for grocers, 85% for remote work and learning companies, 33% for food delivery, and “[businesses] of all types are experiencing surging ticket volumes… with a 24% increase in the average weekly requests handled by global support teams this week compared to last year” — pushing the system to the breaking point.
“Breaking point” is honestly not overstating the situation: This increase in support requests has led to a rise in reported hold times (34% and climbing) and call escalations (68%), hampering customer service and creating an expensive problem. Frustrated with these long call wait times, consumers are increasingly turning to brands’ websites and customer support channels, like search, FAQs and live chat, for answers — but not all businesses are ready. (We’ll get to that later.)
“Call centres are sometimes technological holdouts, with many still reliant on traditional on-premises, business-telephone systems, rather than portable, cloud-based services,” explains the Wall Street Journal. In short, “America’s biggest companies are racing to overhaul customer-service operations that are ill-equipped to have employees working from home amid a pandemic.”
As Donna Fluss, president of the contact centre market research firm DMG Consulting LLC told Vox, “‘The Covid-19 crisis presents a set of challenges that almost no company was prepared for. When there’s a natural disaster, companies typically shift their operations to an overseas outsourcer or a site in another region of the US.’” That, of course, isn’t an option during a global pandemic. And even as restrictions lighten and some workers return to offices, customer call centres must accommodate the need for potentially extensive and expensive workplace reconfigurations.
All this is in the face of sinking sales and budget belt-tightening for many of the companies being inundated with calls. The pressure on call centres has never been higher — and it’s showing the structural and strategic flaws that have always existed in their functionality as a front of customer service.
The death of the call centre means the rise of on-site search.
So let’s talk about modern solutions to the shortcomings of the traditional customer service call centre. It makes sense that many companies (and not just scrappy young startups) are rethinking the efficacy and sustainability of the call centre at this moment. Not only are call centres overwhelmed, but countless businesses are facing a revenue downturn as a result of the pandemic — and the average cost of a support call holds steady at nearly $5.
According to CNBC, "More companies are adopting digital communication software as the coronavirus pandemic puts more pressure on call centre operations around the world.” That view comes courtesy of Rob Locascio, CEO of LivePerson, an AI software company specialising in conversational commerce, who told Mad Money host Jim Cramer that COVID-19 will lead to “the death of the call centre,” an outcome his company anticipates within a decade.
Whether or not that prediction comes true remains to be seen, but there’s no denying that elevating the availability and quality of online self-service fills a badly needed customer service hole. As an MIT Technology Review headline noted, “The pandemic is emptying call centres. AI chatbots are swooping in.” People have more questions than ever before, and they’re already looking for answers on businesses’ websites. Businesses need to be ready to respond.
Since February, website visits from consumers seeking information about businesses have increased by an average of 65%, and by as much as 376% in some industries, according to the Zendesk report. In some cases, the volume of traffic to self-service sources like help centres and site FAQs actually outpaced growth in customer support requests during this period. Our research shows more of the same: Yext Answers customers saw an 88% growth in questions/searches from February 2020 to April 2020, reflecting the surge in online questions being asked by consumers across search engines as well as brand websites.
Not being able to deliver official answers to these questions easily and accurately can be a deal-breaker: 68% of people say they would not return to a site that provided a poor search experience. What’s more, 62% of consumers will switch to a different brand or decide not to purchase from the brand after a bad customer experience. When revenue is uncertain and budgets come under the axe, the smartest thing you can do for your brand is to offer an exceptional customer experience via an agile, responsive, scalable and low-lift solution.
All of this means that as the recession continues, some expensive services like call centres will fall by the wayside. They may not disappear entirely — at least, not as long as the human desire to speak to a live person still exists — but the customer service future will be about serving customers through online offerings that deliver immediate answers and lower support costs.
That makes now the perfect time for your brand to invest in cost-saving search tools that help customers find the answers they need online — no dialling in to a call centre required.